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talk:events:fpsac2022 [2019/10/01 05:31] romik |
talk:events:fpsac2022 [2019/10/03 23:22] (current) romik |
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| ===== FPSAC 2022 organizational page ===== | ===== FPSAC 2022 organizational page ===== | ||
| - | This is a place for organizers to keep track of details and ongoing discussions. | + | This is a page for organizers to keep track of details and ongoing discussions. |
| ===== Conference dates ==== | ===== Conference dates ==== | ||
| - | * Tentatively fixed for July 11-15, 2022, but we're trying to move the dorm and conference hall reservations to a different week (first week of August?) to avoid a conflict with the ICM. Eugene is working with Gladis on that, will report progress. | + | * The conference will be held July 25-29, 2022. (Changed from the earlier suggestion of July 11-15 - see 10/3/19 email from Gladis.) |
| ===== Accommodations and lecture hall reservations ===== | ===== Accommodations and lecture hall reservations ===== | ||
| - | * We have secured a reservation with Conference Housing Services of 200 dorm beds for July 11-15, 2022 (email from Teri Parker dated September 17, 2019). The reservation will be held until January 2022, at which time we will need to sign a contract and commit funds to secure the reservation. | + | * We have secured a reservation with Conference Housing Services of 200 dorm beds for July 24-30, 2022 (an email from Teri Parker dated September 17, 2019 confirmed earlier dates of July 11-15, 2022. Gladis later contacted Conference Housing and confirmed changing the dates to July 24-30). The reservation will be held until January 2022, at which time we will need to sign a contract and commit funds to secure the reservation. |
| - | * We have secured a reservation of a conference hall with the UC Davis Conference Center for the same week. **ADD DETAILS** | + | * We have secured a reservation of a conference hall with the UC Davis Conference Center for July 25-29, 2022. |
| - | * Eugene is working with Gladis to look into changing the dates to avoid a conflict with ICM 2022. | + | |
| ===== Committees ===== | ===== Committees ===== | ||
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| * We discussed dates, dorm and lecture room reservations, the program committee chairs, drawing up a budget, and possible sources for funding. | * We discussed dates, dorm and lecture room reservations, the program committee chairs, drawing up a budget, and possible sources for funding. | ||
| * Action items: Anne will draw up a rough budget. We will review it and start working on preparing a request for funds to send to the Dean. Dan said he will help with this. | * Action items: Anne will draw up a rough budget. We will review it and start working on preparing a request for funds to send to the Dean. Dan said he will help with this. | ||
| + | |||
| + | ===== Budget ===== | ||
| + | |||
| + | A proposed rough budget prepared by Anne. | ||
| + | * **Expenses** | ||
| + | * Lecture hall: $\$3820 = 5\times \$764$ (5 days for 9 hours) | ||
| + | * Poster session: $\$312 = 4 \times \$78$ (two sessions for 2 hours each) | ||
| + | * Invited speakers: $\$18000 = 9\times \$2000$ (9 speakers) | ||
| + | * Coffee breaks: $\$11250$ (\$10 per person per day for 250 participants for 4.5 days) | ||
| + | * Reception: \$3000 | ||
| + | * Business dinner: \$1000 | ||
| + | * Student prize: \$500 | ||
| + | * Swag, conference poster etc: perhaps we can get a sponsor? | ||
| + | * **Income** | ||
| + | * Registration fee from students: \$10,000 (\$100 for 100 students) | ||
| + | * Registration fee from non-students \$30,000 (\$200 for 150 non-students) | ||
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